How it works
A simple loop that keeps your shelves full
Most shop owners reorder from memory and a notebook. ShelfWise turns that into five quick steps you can do from your phone.
1. Track your stock
Add your products — one by one on your phone, or all at once from a spreadsheet — with what's on the shelf today. Give each a reorder level: the point where you'd want to buy more. From then on, every sale, delivery, damaged item and stock count is recorded, so the numbers stay right.
2. Discover what needs replenishing
When an item reaches its reorder level, it appears in the Reorder Centre and you get one alert — not a new one every hour. Once ShelfWise has a few weeks of your sales, it also warns you about items that are likely to run out before a delivery could arrive. Without enough history, it sticks to the levels you set rather than guessing.
3. Generate a suggested purchase order
For each item you see how much to order, why, and the estimated cost. Quantities top up to your target level, account for stock already on order, and round up to the supplier's minimum order and pack size. Change any number, then create a draft order — one per supplier.
4. Send the order to your supplier on WhatsApp
ShelfWise writes a clear order message from your real products, quantities and prices. Edit it if you like, then open WhatsApp with it ready to send. ShelfWise can't see whether the supplier read it, so you mark the order as sent yourself.
5. Record the delivery and update stock
When the goods arrive, enter what actually came. Short deliveries stay open for the rest, or you can close them. Stock updates instantly, every receipt is kept, and supplier payment is tracked separately — received doesn't mean paid.
Reorder Centre
Example shop · 3 items need restocking
Maize flour 2kg
4 packets left · order 36 packets
CriticalKSh 6,480
Cooking oil 1L
6 bottles left · order 12 bottles
Below levelKSh 4,200
Washing powder 500g
9 packets left · order 12 packets
SoonKSh 1,560
Hello Kamau,
Please confirm availability and pricing for the following order from Amani Stores:
1. Maize flour 2kg — 36 packets
2. Cooking oil 1L — 12 bottles
3. Washing powder — 12 packets
Estimated total: KSh 12,240
Please confirm availability and expected delivery time. Thank you.
10:42
Every day at the counter, and at the end of the month
Sell with the point of sale
Open the till with your cash float, scan or tap items, take cash, mobile money or credit, and hand over the right change. Every sale updates stock at that branch straight away. At closing, count the drawer and ShelfWise shows whether it balances.
Run more than one shop
On Standard and Pro, each branch keeps its own stock and reorder suggestions. Send stock from the main shop to a branch in one step, and limit staff to the branch they work at.
Know whether you made money
Record rent, wages and other expenses. ShelfWise puts them together with your sales and the cost of what you sold into a profit and loss statement, tracks who owes you and who you owe, and exports a journal for your accountant.
How ShelfWise decides what to reorder
Your levels first
Reorder when stock is at or below your reorder level. Order up to your target stock level. If you haven't set a target, ShelfWise suggests enough to reach twice the reorder level.
Sales history when it's reliable
After at least two weeks and several days of sales, ShelfWise estimates daily demand and covers your supplier's lead time plus a week. These suggestions are labelled as estimates.
Supplier rules always
Suggestions never go below zero, count what's already on order, and round up to minimum order quantities and pack sizes. You can change anything before ordering.